Asset Tracking in Infrastructure Asset Management Disaster Recovery Toolkit (Publication Date: 2024/02)


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Discover Insights, Make Informed Decisions, and Stay Ahead of the Curve:

  • How does your organization ensure all applicable assets are included in the identification and tracking process?
  • Are you tracking the effectiveness of your response to the human rights impacts identified?
  • What other capabilities provide compensating controls to hardware asset management?
  • Key Features:

    • Comprehensive set of 1502 prioritized Asset Tracking requirements.
    • Extensive coverage of 127 Asset Tracking topic scopes.
    • In-depth analysis of 127 Asset Tracking step-by-step solutions, benefits, BHAGs.
    • Detailed examination of 127 Asset Tracking case studies and use cases.

    • Digital download upon purchase.
    • Enjoy lifetime document updates included with your purchase.
    • Benefit from a fully editable and customizable Excel format.
    • Trusted and utilized by over 10,000 organizations.

    • Covering: Maintenance Software, Backup Systems, Conservation Plans, Future Infrastructure, Data Storage, Asset Performance, Contract Management, Life Cycle, Asset Inventory, Asset Enhancement, Maintenance Training, Maintenance Strategies, Inventory Management, Real Estate, Asset Valuation, Resilience Planning, Corrective Maintenance, Performance Monitoring, Performance Tracking, Infrastructure Audits, Investment Decisions, Maintenance Schedules, Regulatory Compliance, Component Tracking, Disaster Mitigation, Budget Allocations, Capital Improvements, Asset Portfolio, Asset Disposal, Performance Metrics, Technology Integration, Utilization Rates, Infrastructure Resilience, Asset Inspection, Performance Benchmarking, Infrastructure Assessment, Repair Strategies, Configuration Discovery, ESG, Physical Inspections, Inspection Protocols, Facility Condition, Risk Management, Equipment Tracking, Asset Management Strategy, Maintenance Contracts, Digital Infrastructure, Critical Patch, Asset Allocation, Asset Disposition, Asset Assignment, Vendor Management, Decision Support, IT Systems, Private Asset Management, Continuous Improvement, Budget Planning, Waste Management, Service Level Agreements, Sustainability Initiatives, Cost Management, Asset Reliability, Cost Benefit Analysis, Emergency Response, Operational Safety, Effective Decisions, Infrastructure Maintenance, Asset Optimization, Infrastructure Upgrades, Asset Renewal, Warranty Tracking, Maintenance Prioritization, Information Technology, Facility Inspections, Asset Relocation, Maintenance Standards, Collaborative Approach, Financial Reporting, Maintenance Activities, Environmental Impact, Data Collection, Environmental Regulations, Capacity Management, Asset Preservation, Renewal Strategies, Asset Depreciation, Alternative capital, Efficient Decision Making, Infrastructure Scaling, Disaster Recovery, Renewable Energy, Infrastructure Management, Mutual Funds, Financial Models, Energy Efficiency, Failure Analysis, Remote Workforce, Asset Planning, Asset Identification, Operational Risks, Integrated Systems, Utilization Trends, Construction Management, Optimization Plans, Asset Audits, Equipment Downtime, Asset Utilization, Infrastructure Optimization, Equipment Maintenance, Condition Assessments, Asset Replacement, Facility Upgrades, Asset Tracking, Strategic Planning, Preventive Maintenance, Cost Reduction Strategies, Climate Resiliency, Condition Monitoring, Data Management, Energy Consumption, Infrastructure Asset Management, Labor Management, Predictive Maintenance, Lifecycle Cost, Asset Inspections, Operational Efficiency, Emergency Support

    Asset Tracking Assessment Disaster Recovery Toolkit – Utilization, Solutions, Advantages, BHAG (Big Hairy Audacious Goal):

    Asset Tracking

    Asset tracking involves the systematic identification and monitoring of an organization′s assets to ensure their accurate and complete inclusion in the tracking process. This allows the organization to effectively manage and account for all its assets.

    1. Develop a comprehensive asset inventory to document all assets and their location for accurate tracking.
    2. Utilize barcoding or RFID technology for improved accuracy and efficiency in asset tracking.
    3. Implement a robust asset management system to track the lifecycle of assets from purchase to disposal.
    4. Conduct regular audits to verify the accuracy and completeness of the asset inventory.
    5. Use GPS tracking for mobile or remote assets to ensure their location and status are always known.
    6. Automate the asset tracking process through an integrated software solution to reduce manual errors.
    7. Utilize cloud-based storage for easy access and tracking of asset information from any location.
    8. Enforce strict procedures for updating and maintaining the asset inventory.
    9. Integrate asset tracking with maintenance scheduling to ensure timely repair and replacement of assets.
    10. Regularly review and update the asset tracking process to incorporate new technologies and best practices.

    – Improved accuracy and completeness of asset inventory.
    – Increased efficiency in tracking and locating assets.
    – Enhanced data management and analysis capabilities.
    – Timely maintenance and replacement of assets to extend their lifespan.
    – Reduced risk of lost or stolen assets.
    – Increased cost-effectiveness through automation and streamlined processes.
    – Remote access to asset information for better decision making.
    – Minimized downtime and disruptions due to malfunctioning assets.
    – Continuous improvement through periodic review and updates of asset tracking process.
    – Compliance with regulatory and reporting requirements.

    CONTROL QUESTION: How does the organization ensure all applicable assets are included in the identification and tracking process?

    Big Hairy Audacious Goal (BHAG) for 10 years from now:

    By 2030, our organization will have achieved a 100% tracking rate for all applicable assets through the implementation of advanced technology and streamlined processes.

    To achieve this goal, we will first conduct a comprehensive review of all existing assets to identify any gaps in our tracking system. This will include physical audits, digital scans, and cross-referencing with financial records.

    Next, we will invest in state-of-the-art asset tracking software that utilizes RFID technology, GPS tracking, and cloud-based data management. This will allow us to accurately and efficiently track all of our assets in real-time, from anywhere in the world.

    In addition, we will establish clear standard operating procedures for the identification and tracking of assets at every stage of their lifecycle. This will include tagging all new assets upon acquisition, regular rechecks and updates, and proper disposal procedures for retired assets.

    To ensure compliance and accountability, we will also implement a training program for all employees involved in the identification and tracking process. This will include education on the importance of accurate asset tracking, as well as training on how to use the new tracking system effectively.

    We will also establish a dedicated team or department responsible for monitoring and managing the tracking process, including conducting periodic audits and addressing any discrepancies.

    Through these efforts, our organization will be able to achieve maximum efficiency and accuracy in asset tracking, leading to cost savings, improved asset management, and ultimately better decision-making for the organization′s success in the long term.

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    Asset Tracking Case Study/Use Case example – How to use:


    XYZ Corporation is a leading manufacturing company that specializes in producing industrial and commercial equipment. With multiple production facilities around the globe, the company has a vast inventory of assets ranging from machinery and equipment to raw materials. These assets play a crucial role in the company′s operations and are essential for its continued growth and success. However, due to the lack of a centralized asset tracking system, the company was facing several challenges in managing and maintaining these assets. The absence of a comprehensive tracking process made it difficult for the organization to keep track of its assets and ensure their optimum utilization. This led to issues such as lost or stolen assets, inefficient maintenance, inaccurate inventory records, and difficulties in meeting regulatory compliance requirements. To address these challenges, XYZ Corporation sought the help of external consultants to develop a robust asset tracking system.

    Consulting Methodology:

    The consulting firm, ABC Consulting, undertook a comprehensive approach to develop an effective asset tracking system for XYZ Corporation. The approach involved four key steps: assessment, planning, implementation, and monitoring.

    1. Assessment: In this initial phase, the consultants conducted a thorough evaluation of the client′s current asset management processes and identified the shortcomings. They also assessed the company′s existing technology infrastructure and identified the areas that needed improvement to support the tracking system.

    2. Planning: Based on the assessment findings, the consultants developed a detailed plan outlining the requirements, goals, and objectives of the new asset tracking system. The plan included a roadmap for the implementation of the system, timelines, and resource allocation.

    3. Implementation: In this stage, the consultants worked closely with the client to implement the new asset tracking system. This involved leveraging advanced technologies such as RFID (Radio Frequency Identification) tags, barcode scanning, and cloud-based software to track and monitor assets in real-time. The consultants also trained the company′s employees on how to use the system efficiently.

    4. Monitoring: After the system was implemented, the consultants continued to monitor its performance, addressed any issues, and provided ongoing support to ensure its smooth functioning.


    The primary deliverable of the consulting engagement was a fully functional asset tracking system that enabled XYZ Corporation to accurately track, monitor and manage its assets. The system also provided real-time visibility into inventory levels, maintenance schedules, and asset movement, enabling the company to make informed decisions based on accurate data. Additionally, the consultants provided training to the company′s employees on how to use the system, as well as documentation and guidelines for its ongoing maintenance and management.

    Implementation Challenges:

    The successful implementation of the new asset tracking system encountered a few challenges which the consultants had to overcome. One such challenge was integrating the tracking system with the company′s existing technology infrastructure. This required extensive software integration and customization to ensure seamless data flow between the tracking system and other systems such as ERP (Enterprise Resource Planning). Another significant challenge was convincing employees to adopt the new system and changing their mindset towards asset tracking. This was addressed by conducting training sessions and highlighting the benefits of the system.


    The success of the project was measured through several key performance indicators (KPIs). These included:

    1. Asset utilization: The percentage of assets that were being utilized at any given time was a crucial KPI. The new tracking system provided real-time information on asset usage, allowing the company to identify underused assets and take necessary actions to improve their utilization.

    2. Inventory accuracy: The accuracy of the company′s inventory records was another important KPI. With the new asset tracking system, the company was able to maintain accurate and up-to-date inventory records, leading to better stock management, reduced inventory carrying costs, and improved order fulfillment.

    3. Compliance: A key success factor for XYZ Corporation was ensuring compliance with regulatory requirements. With the new system, the company was able to track assets, manage warranties, and maintain maintenance records, ensuring compliance with regulations.

    Management Considerations:

    To ensure the continued success and sustainability of the new asset tracking system, ABC Consulting provided XYZ Corporation with management considerations. These included ongoing maintenance and support, regular system audits, and training programs for new employees to ensure that they were familiar with the tracking process. The consultants also recommended periodic review and enhancements to the system to keep it in line with changing business needs and technology advancements.


    With the help of ABC Consulting, XYZ Corporation was able to overcome the challenges of asset tracking and implement a reliable and efficient system to track and manage its assets. This resulted in significant improvements in operational efficiency, compliance, and cost savings. The successful implementation of the project also strengthened the company′s competitive position in the market. The project was a testament to the importance of having a robust asset tracking system for any organization, and how external consultants can provide valuable expertise and support in developing and implementing such systems.

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