Risk Management in Software Asset Management Disaster Recovery Toolkit (Publication Date: 2024/02)


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Discover Insights, Make Informed Decisions, and Stay Ahead of the Curve:

  • How does your organization ensure that its asset management policy is regularly reviewed?
  • What does your organization have in place to keep the information on legal and other requirements up to date?
  • What does your organization do to communicate relevant information on legal and other requirements?
  • Key Features:

    • Comprehensive set of 1543 prioritized Risk Management requirements.
    • Extensive coverage of 131 Risk Management topic scopes.
    • In-depth analysis of 131 Risk Management step-by-step solutions, benefits, BHAGs.
    • Detailed examination of 131 Risk Management case studies and use cases.

    • Digital download upon purchase.
    • Enjoy lifetime document updates included with your purchase.
    • Benefit from a fully editable and customizable Excel format.
    • Trusted and utilized by over 10,000 organizations.

    • Covering: Cost Optimization, Project Management Software, Virtual Asset Management, Software Usage, License Management, ITAM Software, System Customization, SAM Policy, Market Analysis Tools, Cost Allocation, Information Technology, Software Deployment, Vendor Audits, Infrastructure Asset Management, Vendor Negotiations, Patch Support, Tracking Compliance, It Like, Licensing Metrics, Software Inventory, Cost Reduction, License Fees, Software Licensing, Asset Auditing, Flowchart Software, Software Portfolios, Asset Finance, Contract Reviews, Contract Management, Asset Tagging, Licensing Specialist, Software Purchases, License Compliance Tools, Supply Chain Management, Risk Assessment, Supplier Service Compliance, Software Updates, Asset Rationalization, License Optimization, License Agreements, Contract Negotiation, License Usage, SAM Tools, License Cost Management, Asset Management Program, Contract Expiration, License Entitlements, Software Consolidation, Obsolete Software, License Governance, Software Compliance, Asset Optimization Software, Software Expiration, Hardware Assets, Software Compliance Training, Virtualization Software, Risk Tolerance Levels, Software Asset Management, Software Evaluation, Revenue Leakage, Asset Optimization, Future Prospects, Vendor Contracts, Expense Software, License Transfers, Incident Management, Asset Compliance, Asset Tracking, License Metering, License Renewals, License Reconciliation, Asset Ownership, License Audits, Renewal Tracking, Software Maintenance, License Revocation, Asset Upgrades, License Tracking Tools, Virtual Machine Licensing, Data Driven Decision Making, Software Upgrades, Asset Lifecycle, Risk Management, SaaS Subscriptions, Audit Preparation, Mobile Device Management, AM Tools, Service History Management, IT Asset Management, Capacity Management Tools, Software Documentation, Software Expiry, Software Replacements, Contract Renewal, Cloud Licensing, Change Management Model, Usage Monitoring, Software Procurement, License Management System, Risk Management Service Asset Management, Online Safety, Software Contracts, Software Lifecycle, ERP Management Experience, Asset Identification Tags, Maintenance Contracts, Asset Management Strategy, Vendor Management, Disaster Recovery, Inventory Analysis, ITAM Integration, License Support, Staffing Considerations, ITSM, Asset Retirement, Compliance Review, Asset Discovery, License Tracking, Asset Disposal, Application Packaging, Software Budgeting, Hardware Asset Management, End Of Life Software, License Compliance, Compliance Reporting, License Migration, Software Applications, Software Retirement, Secure Software Management, Strategic Enhancement, Asset Valuation

    Risk Management Assessment Disaster Recovery Toolkit – Utilization, Solutions, Advantages, BHAG (Big Hairy Audacious Goal):

    Risk Management

    The organization regularly reviews its asset management policy to identify potential risks and implement strategies for mitigating them.

    1. Regular audits and risk assessments: Conducting regular internal audits and risk assessments ensures that the asset management policy is up-to-date and effective.

    2. Implementation of controls: Implementing controls such as access restrictions, change management processes, and compliance checks helps mitigate risks associated with software assets.

    3. Training and education: Providing training and education to employees about the importance of adhering to asset management policies can help minimize potential risks.

    4. Utilizing asset management software: Using specialized software can help track and manage software assets, reducing the risk of noncompliance or overspending.

    5. Collaboration with IT and legal teams: Working closely with IT and legal teams can help identify potential risks and develop effective strategies to mitigate them.

    6. Continuous improvement: Regularly reviewing and updating the asset management policy will help ensure its relevance and effectiveness in managing risks.

    7. Compliance monitoring: Regularly monitoring compliance with the asset management policy can help identify any gaps or areas for improvement.

    8. Communication and transparency: Maintaining open communication and transparency within the organization can help prevent potential risks or issues from arising.

    9. Risk assessment templates: Using pre-defined risk assessment templates can help streamline the process and ensure all important areas are evaluated.

    10. Industry best practices: Following industry best practices for software asset management can help reduce risks and ensure compliance with regulations and standards.

    CONTROL QUESTION: How does the organization ensure that its asset management policy is regularly reviewed?

    Big Hairy Audacious Goal (BHAG) for 10 years from now:

    By 2030, our organization aims to be recognized as the leading pioneer in risk management, continuously striving for excellence in the industry. This includes incorporating advanced technological solutions and constantly adapting to evolving market trends.

    To ensure the achievement of this goal, our organization will have a comprehensive asset management policy that is regularly reviewed and updated in accordance with industry best practices and regulatory requirements.

    To achieve this, we will implement a systematic approach to asset management, utilizing cutting-edge tools and techniques such as data analytics, predictive modeling, and risk mapping. Our organization will also foster a culture of continuous improvement, promoting regular audits and evaluations of our asset management policy to identify areas for enhancement.

    In addition, we will establish a dedicated team of experienced risk management professionals who will be responsible for overseeing the review and refinement of our asset management policy. This team will actively collaborate with all departments and stakeholders to gather valuable insights and inputs, ensuring that our policy remains relevant, effective, and aligned with the organization′s long-term goals.

    Our organization will also prioritize ongoing education and training initiatives for all employees, equipping them with the necessary skills and knowledge to identify and manage risks efficiently. This will further strengthen our risk management capabilities, enabling us to proactively respond to potential threats and seize new opportunities.

    Ultimately, our goal is to establish a culture of sustainability and resilience within our organization by consistently evaluating and refining our asset management policy. Through this, we aim to safeguard our organization′s assets and drive sustainable growth for the next decade and beyond.

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    Risk Management Case Study/Use Case example – How to use:

    Case Study: Implementing Regular Reviews of Asset Management Policy for ABC Organization

    Synopsis of Client Situation

    ABC Organization is a large multinational company operating in the manufacturing industry. The organization has a diverse portfolio of fixed and current assets including land, buildings, machinery, equipment, and inventories. These assets are critical to the company’s operations and are considered essential to achieve its business objectives. As such, the organization has a formalized asset management policy in place to manage and safeguard these assets.

    Recently, there have been concerns raised by the senior management team about the effectiveness and adequacy of the existing asset management policy. This has prompted the organization to engage a consulting firm to conduct a review and make recommendations for improvements. One key area of concern is the lack of regular reviews of the asset management policy. The organization realizes the importance of staying up-to-date with changing business needs, industry best practices, and regulatory requirements to ensure that their assets are efficiently managed and protected from potential risks.

    Consulting Methodology

    To address the client’s concerns, our consulting firm adopts a structured and systematic approach towards conducting the review of the asset management policy. This includes the following key steps:

    1. Understanding the organization′s current asset management policy – The first step is to gain a comprehensive understanding of the company′s existing asset management policy. This involves reviewing the policy document, as well as interviewing key stakeholders, including the finance team, operations team, and procurement team.

    2. Conducting a gap analysis – Once we have a thorough understanding of the current policy framework, we conduct a gap analysis by comparing it with industry best practices, regulatory requirements, and internal controls. This helps identify any gaps or deficiencies in the existing policy.

    3. Review of risk management processes – Our next step is to review the organization′s risk management processes to identify how risks related to asset management are identified, assessed, and managed. This includes the review of risk registers, risk assessments, and risk management plans.

    4. Stakeholder engagement – We engage with key stakeholders across different levels of the organization to understand their perspectives on the current asset management policy. This also helps us identify any challenges they have faced in implementing the policy and gather suggestions for improvement.

    5. Developing recommendations – Based on our findings, we develop a set of recommendations for improving the asset management policy. These recommendations are aligned with industry best practices, regulatory requirements, and the organization′s specific business needs.


    Our consulting firm provides the following deliverables to the client as part of this engagement:

    1. Detailed review report – A comprehensive report that summarizes our findings and recommendations, including an analysis of the current asset management policy, identified gaps, and areas for improvement.

    2. Gap analysis matrix – A spreadsheet that highlights the gaps between the existing policy and industry best practices, along with specific recommendations for addressing these gaps.

    3. Updated asset management policy – An updated policy document that incorporates the recommended changes and aligns with the organization′s specific business needs, as well as regulatory requirements.

    4. Risk management framework – We provide a risk management framework that outlines the processes, procedures, and controls necessary for managing risks related to asset management effectively.

    5. Implementation plan – A detailed plan outlining the steps and timelines for implementing the recommended changes to the asset management policy.

    Implementation Challenges

    The implementation of regular reviews of the asset management policy may be met with some challenges. These include resistance to change, lack of awareness among employees, and a need for additional resources to support the implementation process. To overcome these challenges, our consulting firm engages with the senior management team to communicate the benefits of a regularly reviewed policy, conduct training sessions for employees, and provide support to address any resource constraints.

    KPIs and Other Management Considerations

    To measure the success of our engagement, we set the following key performance indicators (KPIs) to monitor and evaluate the effectiveness of the implemented changes:

    1. Decrease in asset related risks – This KPI measures the reduction in the number of risks related to asset management identified through regular reviews.

    2. Increased efficiency in asset management – We measure the efficiency of asset management processes by tracking the decrease in maintenance costs, improved asset utilization, and optimized inventory levels.

    3. Compliance with regulatory requirements – One of the key objectives of this engagement is to ensure that the organization′s asset management policy complies with relevant regulatory requirements. This KPI tracks the organization′s compliance status.

    4. Employee engagement – Regular feedback from employees on the effectiveness of the updated asset management policy is important to ensure its successful implementation. Surveys or focus groups can be used to gather this feedback.

    Other management considerations include regular communication with all levels of the organization to maintain awareness, monitoring of any emerging risks, and continuous improvement efforts to enhance the overall effectiveness of the asset management policy.


    Regular reviews of asset management policies are essential for organizations to stay ahead of changing business needs, industry best practices, and regulatory requirements. In this case, our consulting firm helped the organization achieve this goal by conducting a thorough review of the current policy, identifying gaps and deficiencies, and developing recommendations for improvement. With our recommendations, the organization can now implement necessary changes to their asset management policy, leading to more effective management and protection of its valuable assets.

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